Technical Writing Techniques

1. Sentence Development: Each sentence in a technical document shoukd present one complete and readily understood message.

Example sentences:

1. A Software and Information Science Department workstation consists of input devices, a processing unit, output devices, and secondary storage components.

2. The workstation input devices are a keyboard, a mouse, and at some locations a scanner.

3. The processing unit is a Toshiba processing unit or a similar component.

4. The output devices are a display screen (monitor) and printers.

5. The secondary storage devices include hard and floppy disk drives.

6. All these hardware devices are necessary for efficient workstation oparation.

2. Paragraph Structuring:

When writing a paper, every paragraph needs to be structured ansd developed in a similar style. The information presented must help to develpo and suppot one theme. Paragraph development needs to consider:

• Unity: Building around one central idea that is expressed in a topic sentence. Other sentencea in the paragraph need to provide supporting information for the topic sentence.
  
  
• Coherence: presenting a solid, logical, well organized block of information.

Example paragraph 1:

Using the example scentences in the previous section, a paragraph is developed below. The first step in writing a paragraph is to prepare an outline. When writing any paper, it is always wise to prepare an outline to serve as a guide for structuring the writing.

(a) Prepare an outline:

    Software and Information Science Department workstation devices:

- input devices: keyboard, mouse, and scanner
- processing unit: Toshiba processing unit
- output devices: monitor and printers
- secondary storage devices: hard and floppy disk drib\ves

    All are necessary for efficient operation.

(b) Writing the paragraph:

A Software and Information Science Department workstation consists of input devices, a processing unit, output devices, and secondary storage components. The workstation input devices are a keyboard, a mouse, and at some locations a scanner. The processing unit is a Toshiba processing unit or a similar component. The output devices are a display screen (monitor) and printers. The secondary storage devices include hard and floppy disk drives. All these hardware devices sre necessary for efficient workstation operation.

(c) Review of paragraph 1:
    Topic sentence:
    (a) First sentence.
    (b) Introduces topic.
    (c) Logically structured.

A Software and Information Sciences Department workstation consists of input devices, a processing unit, output devices, and secondary storage components.

    Support sentences:
    (a) Details about the topic.
    (b) Method of development.
    (c) Logically structured.

The workstation input devices are a keyboard, a mouse, and at some location a scanner.

The processing unit is a Toshiba processing unit or a similar component.

The output devices are a display screen (monitor) and printers. The secondary storage devices include hard and floppy disk drives.

    Conclusion sentence:
    (a) Last sentence.
    (b) Ends paragraph.
    (c) Logically structured.

All these hardware devices are necessary for efficient workstation oparation.

Example paragraph 2:
    Write a paragraph about workstation output devices.

(a) Paragraph an outline:


(b) Write the paragraph:


(c) Review of paragraph:

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